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Executive Assistant – Government & Community Relations
The responsibilities of the individual in this position include:
Provide administrative support to Director, Government & Community Relations including:
Provide updated content and information for Government & Community Relations web site and manage/respond to requests that come through website, post volunteer community volunteer opportunities.
File required federal lobbying disclosure forms and FEC PAC reports on monthly, quarterly, bi-annual and annual schedules as required. Bi-monthly reconciliation of PAC membership with vendor, facilitate approval and processing of PAC disbursements to campaign committees.
Manage matching gift program-assist users, facilitate payment at year end.
Assist in transition of annual United Way workplace giving campaign to volunteer committee.
Assist in management of Russell’s Community “Awearness” Days.
Track and process contributions for corporate memberships and sponsorships.
Provide ad hoc administrative support to Executive Assistant for the Chief Legal Officer including:
Comprehensive administrative support which includes: compile and file expense reports, travel and meeting arrangements, prepare and process checks for all corporate and focused giving grants, sponsorships and membership dues. Review monthly detail general ledger transaction reports and partner with principals and other administrative assistants to effectively develop, deploy and track annual department budgets.
Assist with the scheduling of and preparation for meetings of Russell boards and committees.
The successful candidate will have extensive demonstrable skills and experiences including the following:
Minimum of eight years increasingly responsible administrative experience.
Attention to detail and excellent record of never missing a deadline for filing key reports.
Ability to multi-task effectively and understand key prioritization.
Understand competing responsibilities and deadlines related to supporting Chief Legal Officer and Director, Government & Community Relations and take initiative to work necessary overtime.
Ability to prioritize assignments, solve problems and work quickly, efficiently and accurately. Knows when to ask for guidance, clarification and assistance.
Ability to adapt to last minute changes in direction without losing focus or accuracy.
Judgment, discretion, ability to execute tasks flawlessly, ability to respond quickly and appropriately to requests from both inside and outside the company.
Excellent written and oral communications skills -- clear, concise and organized.
Mastery of, or ability to master quickly, Word, Excel, PowerPoint, Concur, NECHO, TeamSite, SharePoint, U.S. Congress lobbying disclosure reporting site, and FEC PAC reporting.
High level of professionalism, confidentiality, discretion and judgment.
A strong individual contributor who can equally function as an effective team player.
Flexible with the ability to adapt and manage stress in an effective, appropriate manner.
Able to take initiative to begin and complete projects with little supervision.
Knows how to effectively diffuse potentially difficult situations with humor, grace and skill.
Confident, assertive, thoughtful, insightful, self-motivated and self-directed.
High School Diploma or equivalent required, College degree preferred.
Founded in 1936, Russell Investments is a global financial services firm that serves institutional investors, financial advisers and individuals in more than 40 countries.
Through a unique combination of interlinked businesses, Russell delivers financial products, services and advice. A pioneer, Russell began its strategic pension fund consulting business in 1969 and today is trusted by many well-known worldwide institutions for investment advice. Headquartered in Seattle, Washington, USA and with offices in major financial centers worldwide, Russell has $140.8 billion in assets under management (as of December 31, 2011) in its mutual funds, retirement products, and institutional funds, and is well recognized for its depth of research and quality of manager selection.
Russell offers a comprehensive range of implementation services that help institutional clients maximize their assets. The Russell Indexes calculate over 50,000 benchmarks daily covering 65 countries and more than 10,000 securities.
We offer a competitive compensation and benefit package including: medical, vision and dental coverage, profit sharing retirement plan, sabbatical leave, and tuition assistance. Most importantly, Russell offers a work environment where respect for the individual and teamwork are part of our fundamental values. Russell supports workforce diversity and we are an Equal Opportunity Employer.